09/04/2025
Correct form of cover letter and email
Common Errors to be Avoided in Letters 📮 and Emails 📧
In our recent class on letters and emails, we learned how important it is to communicate clearly and professionally. Writing an email or letter is not just about putting words on paper but making sure the message is correct, polite, and easy to understand. This is especially true for cover letters and professional emails, which create the first impression for jobs or official communication.
🛑 Some important points we discussed are:
- A cover letter should be clear, concise, and directly related to the job or purpose.
- The email or letter should have a formal greeting and closing.
- Always use proper grammar and punctuation to maintain professionalism.
- Keep the content focused and relevant, avoiding unnecessary details.
- Use a simple and polite tone to make a positive impression.
⚠️ Detailed Common Errors:
- Spellings
- Punctuations
- Sentence formation
- Grammatical errors
- Logical sequence of ideas
- Confusion in synonyms and antonyms
- Incorrect usage of parts of speech, metaphors, similes, and personification
- Wrong use of active and passive voice
- Misuse of 1st, 2nd, and 3rd forms of verbs
- Use of redundant and unnecessary words
- Complex and very long sentences
- Writing in all capital letters
- Repetitions of words or ideas
- Improper use of colors, oblique (italic), and bold fonts
- Use of internet lingo, jargon, acronyms, short forms, slang, or emoticons
- Incorrect use of tenses and prepositions
- Writing letters/emails that are too long or too short, which confuse the reader
- Using informal language in professional emails
- Not including a clear subject line in emails
- Sending emails without a proper greeting or signature
- Writing cover letters that are generic and not personalized to the job or company
This class made me realize that a well-written letter or email can open many doors. Paying attention to details like tone, structure, and correctness helps to communicate your message effectively and professionally. I’ll be more careful with these points when writing letters or emails in the future.